We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. Your Headteacher is responsible for their accuracy and safe-keeping.  Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary.  Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.

All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.

To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you – the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.

You have a right to see your child’s records if you wish. Please ask at the school’s office if you would like further details. An appointment will be required. There is usually no fee payable.

Re: Changes to Data Protection Law

You may be aware that from 25th May 2018, the rules around data protection have changed.  The “General Data Protection Regulation” (GDPR) change how we can use your and your child’s personal data and keep it safe, it will also strengthen your rights over your own and your child’s data.  Compliance with the regulations will be an ongoing process, we will be publicising policies and procedures that are compliant with the new regulations and we will keep you informed of developments.  The school have appointed a Data Protection Officer to advise and manage compliance with the regulation.  Full details of our Data Protection Officer can be found on the school website should you have any questions.

The point of the GDPR legislation is to make sure that sensitive or private information about yourself and your children is kept securely.  Whilst it is similar to the current Data Protection Act in many ways, there are a few differences, so we need to make a few changes at the school in order to ensure that we remain compliant.  One of these changes is that we have updated our Privacy Notice, a copy of which is enclosed can be found on our website.

As part of our work to comply with the GDPR, we are also seeking consent for the use of some of your and your child’s personal data.  We have enclosed a link to a consent form in relation to the use of non-statutory data and would appreciate it if you could complete this form by Monday 14th September 2020.  If you would prefer to sign a paper copy, please ask at the main office.  Thank you.

Yours sincerely

Mrs J Bassindale


Under the new regulations we have a responsibility to inform you of how your child’s personal data is being processed. Statutory processes are required by the school and by Government and Local Government Regulatory bodies; as such consent is not required in these circumstances. For your information only, below is a list of some of the statutory information the school is required to hold and some of the data processors/third parties we use to facilitate this. It is not an exhaustive list:

There may also be occasions where we ask for additional consent to share data, the following are examples of when this may occur. We will always seek your permission in these circumstances. This is for information purposes only and is not an exhaustive list.


We also have a responsibility to inform you of the use of non-statutory data processors / processing and to obtain consent for their continued use.

Children in EYFS also have their images displayed on Tapestry.  By signing up to the app, you have consented to their images being used. Please see Miss Woodmansey or Mrs Eggington if you need any further information.  

Please complete this consent form online by Monday 14th September 2020. If you do not have access to the Internet, please call at the school office and we will provide you with access to the website. 

Please be advised you have the right to withdraw consent at any time; further information can be found in our Privacy Policy which is in the policies section of our school website.